Job description
Intersectional Procurement Manager - Central African Republic
Location: Bangui, Central African Republic
Contract: Fixed-term contract at 100%
Duration: 12 months
Starting date: January 2025
I. CONTEXT
Bangui is a city of 1.1 million inhabitants with the average per capita income per year of around €500. "According to the latest estimates dating from 2020, around 71% of the population lives below the international poverty line ($1.90 per day, in purchasing power parity)".1
Unlike many countries where MSF represents a relatively low
purchasing power, in CAR MSF is a very important player in the market, which is
very small and concentrated in Bangui. Availability and quality standards of
the items has been a recurrent challenge. Therefore, increasing the
coordination between MSF operational centres (OCs) in terms of procurement can
mitigate the risk of having different MSF entities competing among themselves
for the same resources. Both the need for a coordinated approach to procurement
and a harmonized contract management justify the importance of having an
intersectional set-up for the most critical categories in CAR.
II. PURPOSE OF THE
JOB
The Intersectional Procurement Manager (IPM) defines and
implements the procurement strategy to answer needs that are common to all OCs present
in the country.
The objective of this position is to increase availability and quality of goods
and services and reduce lead-times and risks; mutualize procurement
efforts to capture cost-savings without compromising quality, simplify category
management and avoid competition among the OCs; deliver a consistent
procurement approach across the MSF movement, harmonizing procurement methodologies,
practices, tools, and processes and in compliance with MSF protocols, standards
and procedures.
III. KEY ACCOUNTABILITIES
1. Deliver a spend assessment,
identify priority categories common to all sections, and deliver an
implementation roadmap
· Based
on the information (historical spend, budget and forecast) provided by
procurement focal points of the OCs (Logistic, Supply Coordinators, SCTL and/or
procurement MGR), build a mapping of spend to identify procurement priorities
(key supplier& categories).
· In
collaboration with the Steering Committee, define the intersectional
procurement strategy including categories to be handled at intersectional level
(that is, categories common to all sections) and its implementation
roadmap.
2. Define and monitor intersectional
suppliers for priority categories .
· Create a roadmap for
implementation of the activities identified.
· Monitor suppliers currently under
intersectional contracts for Fuel, Freight-Forwarding, and Gas.
· Standardise the lists of items
most commonly used by category in common contracts between the 4 OCs for priority
categories selected.
· Identify potential markets and suppliers
locally and regionally in coordination with other MSF operations in other
countries (for example, OCG in Cameroon) for common needs.
· Leading open tendering processes
for common categories and items, with a focus on efficiency, agility, quality,
and price.
· Understand the Procurement tools
and adapt selection criteria to the context, encode data resulted from the
various tenders and issue a market/tender analysis to support Supply
Coordinators in the decision making.
· Ensure sustainable procurement
practices within the selection of suppliers for priority categories and engage
current intersectional suppliers in MSF’s sustainable ambitions.
· Evaluate competitiveness of
contract prices of intersectional contracts before renewal.
· Systematically assess the
performance of selected suppliers for priority categories based on evaluation
tools based on evaluation tools and take corrective action where
necessary.
· Physical follow-up of the
contracts and systemically, archive contracts, update price catalogue tool used
on the mission and make it accessible to any concerned parties.
3. Create and manage a functional
procurement intersectional network
· Create Intersectional procurement
meetings organised at least once a month.
· Brief new supply and key focal
points that arrive to the mission and other staff on request.
· Make sure Finance departments
receive their copies of the contracts and are briefed to be able to check if
invoice prices are in line with the agreed prices.
· Enforce that products subject to
VAT are listed in collaboration with the BIP (protocol office) and the
application of VAT exemption is increased.
· Ensure coherence between supplier
contract terms and required documents for the application of VAT
exemption.
· Network with other organisations
– EX. Log Cluster and other platforms.
· Align work with the OCs
Procurement Managers (PMs) in a way to avoid overlapping and competing on the
same activity. The IPM will focus on mutually agreed categories for
mutualisation while PMs focus on individual OC priorities, while closely
collaborating on the operational needs to ensure intersectional activities are connected
to the operational reality of the mission.
· Ensure the proper involvement of
the key stakeholders, including technical referents for validation of sources
and items, in order to have a successful implementation of the procurement
strategy.
· Timely communicate on issues,
opportunities or any important update related to intersectional procurement
activity.
· Ensure technical support for his
area of activity and provide coaching to staff of the OCs in order to
contribute to the development of procurement best practices and capacity.
Out of Scope:
· Order placed to Supply
Centers.
· Technical validation of the
sources for the Log and med items that required such validation.
· Transactional activities: order
placement, good reception and invoicing stay in the scope of each OC.
IV. KNOWLEDGE, SKILLS, EXPERIENCE
Practical / technical knowledge
· University degree in business
administration, supply chain management, procurement or similar.
· 4+ years of experience in
procurement including data analysis, sourcing, complex negotiation and
contracting or a position in a different domain entailing the same
components.
· A strong knowledge in supply
chain processes and financial budgeting are required.
· Experience at international level
(outside home country) and field missions in procurement or supply chain
functions with MSF or another NGOs are a strong asset.
· Experience in project management
is an asset.
Planning and organising
· Analytical mindset,
organizational skills and autonomy are a must.
· Result-orientation and customer service
orientation are necessary.
Communicating and influencing
· Ability to work transversally, in
a multi-cultural environment and in remote mode is required.
· Listening skills, proven
diplomacy and ability to develop a professional network.
· Ability to motivate and mobilize
different counterparts.
Practical
requirements
· Proven ability to work with
Office and ERP, in particular a good command of excel is a must.
· Fluent spoken and written French,
minimum level B2, is mandatory. Other
languages are a strong asset.
Kindly apply here: https://msf.recruitee.com/o/intersectional-procurement-manager-central-african-republic
Only selected candidates will be contacted.